Mobility budget and corporate carsharing: rethinking employee mobility

WeGo Solution

The way we see and deal with mobility is changing. Companies are becoming increasingly aware that they need to respond to this change and no longer need to “just” provide their employees with a company car. The solution? A mobility budget combined with a flexible shared mobility solution for vehicles in the company’s own fleet.

What is a mobility budget and what is a shared mobility solution?

A mobility budget is best described as follows: Companies no longer need to provide their employees with a permanently assigned vehicle used for business purposes, but with a predefined budget that employees can use at their own discretion for the purpose of getting around. The recipient of a mobility budget is therefore free to decide whether they want to use public transport, such as bus or train, carsharing offers, e-bikes, taxis or similar for the way to/from work or for other business travels – or the company’s own vehicle fleet.

An example:

An employee uses a bike in the summer to get to/from work. In winter, they switch to bus and train. If they want to use a car privately at the weekend, they can use a vehicle from the company fleet and “rent” it out. The billing takes place via the mobility budget.

The shared mobility solution of WeGo Carsharing Solutions makes exactly this possible – sharing a company fleet – also called corporate carsharing. The WeGo mobility solution includes a booking system, a release system and a management tool. Users can book vehicles via a smartphone app (Android/IOS) or a reservation website and open/close the vehicle via the app. The management tool provides insight and control over the vehicle fleet up to the billing process.

Adapting to a changing world

Factors such as growing environmental awareness and technological developments have brought the issue of mobility to the forefront. Companies are becoming increasingly aware that they need to take action and make their own contribution. Accordingly, they are taking into account the social and environmental impact that mobility can have on employees and the company itself and are now placing more emphasis on alternative and sustainable forms of mobility. According to the German mobility expert Sylvia Lier, “this process of change succeeds best when it is actively supported as part of the sustainability strategy, for example by the top management of a company”.

Implementing the solution

A clear advantage of a mobility budget is that the market for alternative mobility solutions has not yet been completely “tapped”. Even though the concept of this budget is still quite new, companies need to offer new incentives to retain employees, attract new talent and show that the company is ahead of the curve, forward thinking and environmentally conscious. By offering a flexible mobility budget and “Mobility as a Service”, companies actively encourage their workforce to adopt more sustainable mobility behaviour and at the same time save costs for company mobility – for example by offering corporate carsharing options for their own company fleet.

Both, the company and the employees, benefit from the offer or the provision of a mobility budget and the option of corporate carsharing. Coupled with the right mobility solution, such as the one from WeGo Carsharing Solutions, the technical and administrative aspects can be handled very easily. It should also be emphasised that the existing vehicle fleet can be equipped with the WeGo solution, regardless of manufacturer and model. If mopeds or bicycles are also part of the fleet, they can be equipped with the appropriate hardware and managed in one platform as well.

Apart from the possibility to distinguish between business and private journeys, the accounting effort can be solved simply so all invoices can be forwarded automatically to the employees every month. In addition, the administrative effort of physically handing over keys and possibly reporting damage to company cars is also eliminated. The employees, on the other hand, are flexible in their choice of means of transport, as both business and private travels are covered.

For employers who offer their own company fleet as part of their mobility budget, the WeGo Carsharing Solutions software offers the opportunity to smoothly integrate mobility budgets into their systems and ensure that employees can be accounted for their mobility costs. Employees benefit from the associated WeGo smartphone app, which combines and shows all available vehicles, opens and closes those vehicles and allows the reporting of possible damages.

The WeGo mobility solution: Part of the mobility budget

WeGo’s vision for future mobility is to enable people to get from A to B safely, conveniently and sustainably – for business or personal commute. Mobility budgets are just one example of how we can change user behaviour for the better, make commuter mobility more sustainable and help save on fleet costs by sharing the company fleet.
Although the introduction of mobility budgets and corporate carsharing offers are still in its infancy, it is clear that they will play an integral role in the near future. From providing flexibility for employees and businesses to promoting sustainability, this is an employee benefit that companies should not ignore.

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